Saving and Exporting

For PowerPoint files, it is always recommended to save your files to OneDrive, whether that being your personal or student OneDrive, this is because not only will 'Autosave' be enabled, meaning any change you make is automatically saved to OneDrive, but you will have your PowerPoint available anywhere that you can access OneDrive on the internet.

 

To save to OneDrive, head to 'File', choose 'Save As', and pick 'OneDrive'.

 

 

Then click 'Save', after saving you should notice the 'AutoSave' switch is 'On' (in the top-left of the screen), leave this on so that all changes are automatically saved.

 

 

To Export your PowerPoint file, head to 'File', choose 'Export', and either select 'Create PDF/XPS Document', (and then press the 'Create PDF/XPS' button).

 

 

Or, you can click 'Change File Type', and choose PNG or JPEG, if you would like to export your file as an image.

 

 

Choose a location for either your PDF or Image and click 'Publish' for the PDF or 'Save' for the image file, the file will then be saved to the location you choose.

 

 

If you export an image, you will be asked if you want to save 'All Slides' or 'Just this one', if you pick 'All Slides', PowerPoint will automatically create a folder in your chosen location and save all of the slides as images within that folder.

 

 

 

For PowerPoint files, it is always recommended to save your files to OneDrive, whether that being your personal or student OneDrive, this is because not only will 'Autosave' be enabled, meaning any change you make is automatically saved to OneDrive, but you will have your PowerPoint available anywhere that you can access OneDrive on the internet.

 

To save to OneDrive, head to 'File', choose 'Save As'.

 

 

Then, make sure that 'OneDrive' is selected in the 'Place' dropdown.

 

 

Then click 'Save', after saving you should notice the 'AutoSave' switch is 'On' (in the top-left of the screen), leave this on so that all changes are automatically saved.

 

 

To Export your PowerPoint file, head to 'File', choose 'Export'.

 

 

Then, if you would like to export your file as a 'PDF', double-check to make sure that the 'File Format' dropdown box currently says 'PDF', and then click 'Export'.

 

 

If you would like to export your slides as an image instead, you can click the 'File Format' dropdown, and choose either PNG or JPEG, and then click 'Export'.

 

 

 

For the online version of PowerPoint, you do not need to worry about 'Saving' your files like how you would on the desktop version, as files are automatically saved to your OneDrive from the moment you create the file.

 

This is indicated by the cloud icon with a green tick, which will appear to the right of the file name in the top-left of the PowerPoint screen, additionally, when you click 'File' you will also see a green message which says that the File is 'AutoSaved online to' a specific location.

 

 

 

Click 'File' and then, to download your file as a standard PPTX (PowerPoint) file, choose 'Create a Copy' and then 'Download a copy'.

 

 

To download your file as a PDF or as images, click on 'File' and then choose 'Export' and then 'Download as PDF', or 'Export to Images'.